Check and scrap a worn piece

Prerequisites: A tool has been used and returned, with a serialized piece (an insert or holder) that is worn out. Required permission: Production → Tools — User or above (a User sees only the tools they created); Inventory → Scrap Lists — User or above.

Tooling Metrics tracks condition at two levels, and it’s worth knowing which one you’re looking at. The Condition of each cutting edge mounted in a tool (Uncut, Used, Pre-warning, Warning, Expired, Broken) is computed automatically from that edge’s accumulated Usage Life — you already saw this update in Record runtime. The condition of an individual mounted piece — a specific insert or holder tracked by serial number — lives on that piece’s own Serialized Item record, and the stock moves you validate set it.

Check a piece’s condition

1. In the sidebar, click Production → Tools and open the tool.
2. On the Items List tab, click the list icon next to the insert or holder. Each piece is listed by Serial Number with its Condition.

A Serialized Item’s own page shows its condition but has no edit form. You choose a condition by hand only when a serial number is first registered, on a Purchase Receipt line. After that, each validated move updates it: a pick onto a machine turns a Brand new piece Used, a Service Pick sets Under service, a Service Order receipt sets Refurbished, and a Scrap List sets Scrapped.

Scrap a worn piece

1. In the sidebar, click Inventory → Scrap Lists → + Create. Set Location Type to Tool and Location Name to the tool.
2. Click ⊕ to add a line for the worn item, set Quantity to Scrap to 1, and click Mark as Todo.
3. In the line’s serial rows, select the worn piece by its Serial Number, then click Validate. See Process a scrap list.

What to expect

• The piece’s condition is now Scrapped, and it is excluded from future picks automatically — it won’t be offered as available stock for the next tool.
• If the piece is Serviceable and crosses a configured service threshold, its condition moves to Need service on its own, without anyone setting it manually.
• Each move is logged in the piece’s Moves History with the condition it had at the time — this is what tool life benchmarking in Analytics is built on.

Service orders

For a piece that can be reconditioned — reground, recoated, recalibrated — create a Service Order instead of scrapping it. This sends it to the service provider and tracks its return. See Create a service order.

Production series complete

You’ve completed the full onboarding sequence: building a tool, picking its components, releasing and transferring it to a machine, returning it and recording runtime, and tracking condition. Your team now has a working system covering the complete tool lifecycle — from the product library and engineering through inventory, purchasing, and production.

Explore the Analytics module to see tool cost and usage data build up across your jobs.

Related articles

• Build a tool from a setup sheet
• Create a machine
• Process your first pick list
• Set up the machine
• Record runtime