Receive goods

Prerequisites: A confirmed purchase order exists. Required permission: Purchase → Purchase Receipts — User or above. Admins can validate any receipt; Managers and Users only the receipts they created.

A Purchase Receipt records the physical arrival of goods against a purchase order.

Steps

1. In the sidebar, click Purchase → Purchase Receipts.
2. Open the receipt linked to your confirmed purchase order. If none exists yet, open the purchase order and click New Receipt. Its status is Draft.
3. For each line, adjust the Quantity to match what was actually delivered — it pre-fills with the full ordered amount.
4. Click Mark as Todo, then Validate.

What to expect

The receipt status changes to Done. If your organization’s Automatic Purchase setting includes Purchase Restock, the Purchase Restock was already created when the order was confirmed — validating the receipt doesn’t create it. Otherwise, click New Restock on the purchase order. Either way, the restock guides the next step: physically placing the items in their storage locations.

Partial deliveries

If only part of the order arrives, lower the affected lines’ Quantity to match and validate the receipt as-is. When the rest of the delivery arrives, open a further New Receipt from the purchase order for the remaining quantity.

Next

Process a restock — follow the guided put-away to place the received items in the correct storage locations.

Related articles

• Add your first vendor
• Create your first purchase order
• Process a restock